for Bay Hospitals Charity on premises at University Hospitals
of Morecambe Bay NHS Foundation Trust
This guidance can be applied to safely supplying a wide range of cakes and biscuits, whether shop bought or homemade. Shop bought cakes should be entirely safe if purchased from a reputable supplier, but you must ensure that the cakes are within their sell by date and any storage advice given on the packaging is strictly adhered to.
Home-made cakes should also be safe, as long as the people who make them observe good food hygiene, and the cakes are stored and transported safely. However, we ask that homemade cakes are not sold to patients and visitors. Anyone making cakes to sell should adhere to the following guidance. For further advice and guidance please go to www.food.gov.uk
If you handle, prepare, store and serve food occasionally and on a small scale, you do not need to register.
You may need to register with your local authority as a food business if you provide food on a regular and organised basis. For further information please follow: guidance on the application of EU food hygiene law which gives practical examples of community and charity events selling or supplying food. It will help you decide whether your events will require registration.
If your activity does not need to be registered as a food business, you don’t have to provide information for consumers about allergens present in the food as ingredients. However, we recommend that you do so as best practice. If you are a registered food business, you will need to comply with the allergen rules.
Food hygiene certificates
You do not need a food hygiene certificate to make and sell food for charity events. However, you need to make sure that you handle food safely.
Keeping food safe Following the 4Cs of food hygiene, cleaning, chilling, cooking and avoiding cross-contamination will help you prepare, make and store food safely.
Here are some general practical tips for when you’re making food for large numbers of people:
· Prepare food in advance and freeze it, if you can, but ensure the food is properly defrosted before you use it
· Wash your hands regularly with soap and water, using hand sanitisers if hand washing facilities are not available
· Always wash fresh fruit and vegetables
· Keep raw and ready-to-eat foods apart
· Do not use food past its use-by date
· Always read any cooking instructions and make sure food is properly cooked before you serve it
· Ensure that food preparation areas are suitably cleaned and sanitised after use and wash any equipment you are using in hot soapy water
· Keep food out of the fridge for the shortest time possible
Food that needs to be chilled, such as sandwich fillings served as part of a buffet, should be left out of the fridge for no more than four hours. After this time, any remaining food should be thrown away or put back in the fridge. If you put the food back in the fridge, don’t let it stand around at room temperature when you serve it again.
Use-by dates show how long the food remains safe to eat or drink. Check and follow the use-by dates of the food you serve. Food cannot be supplied in any circumstances if its use-by date has passed. This also applies if you are supplying people with packaged food from a food bank. WRAP date labelling guidance provides advice on how to safely redistribute surplus food and avoid food waste.
Foods that need extra care
Some foods such as raw milk, raw shellfish, soft cheeses, pâté, foods containing raw egg and cooked sliced meats are more likely to cause food poisoning than others. If you serve any of these foods, consult the Foods which need extra care section in the Safer food better business pack.
You can serve home-made cakes at community events. They should be safe to eat, as long as:
· The people who make them follow good food hygiene advice
· The cakes are stored and transported safely
Making and transporting cakes
If you make a cake at home:
· Use recipes from reputable sources
· Always wash your hands before preparing food
· Make sure that surfaces, bowls, utensils, and any other equipment are clean
· Don’t use raw eggs in anything that won’t be thoroughly cooked, such as icing or mousse
· Keep cheesecakes and any cakes or desserts containing fresh cream in the fridge
· Store cakes in a clean, sealable container, away from raw foods
On the day, when you bring in cakes from home or run the stall, you should:
· Transport cakes in a clean, sealable container
· Make sure that cheesecake and any cakes or desserts containing fresh cream are left out of the fridge for the shortest time possible, ideally not longer than four hours
· When handling cakes use tongs or a cake slice
You can keep cakes and baked goods with high sugar content in:
· Airtight containers – this will prevent mould growth through absorption of moisture from the atmosphere
· The fridge – cakes will last for longer, but their quality may be affected
Any cakes with high moisture additions, such as cream, added after baking, should not be left at room temperature. They must be stored chilled (in the fridge) and eaten within the shelf-life of the added product.
There are some types of icing, such as ganache and buttercream, that can be kept outside the fridge. It’s best to store them somewhere cool and dry. Check the guidelines for storage of the particular icing product you will be using.
Using jam jars
It is safe to re-use glass jam jars occasionally to supply home-made jam or chutney as long as the jars are properly washed. If jam jars are re-used, they should be free from chips and cracks, and should be sterilised prior to each use. Well-fitting lids will also minimise any hygiene risks to the food in the jars.
The regulations on food contact materials, which may limit the re-use of jam jars, apply to businesses. These regulations are highly unlikely to apply to the use of jam jars for occasional community and charity food provision. If you have any concerns about the re-use of jam jars, contact your local authority food safety team
To all you amazing fundraisers, thank you so much for supporting Bay Hospitals Charity and putting your baking skills to good use. We appreciate all your hard work. We know how everyone loves cakes and provided you follow the good advice in this advice sheet you should have a safe and successful bake sale. Please contact firstname.lastname@example.org to register details of your event. We can then offer support, advice and promotion. All monies raised for Bay Hospitals Charity can be paid in via General Office. Please ensure you leave your contact details then the charity can issue and acknowledgement letter.